South Georgia Council (“the Council,” “we,” “us,” or “our”) respects your privacy. This policy explains how we handle information when you visit sgcbsa.com (the “website”), contact us, or use a Council service linked from the website.
Some services linked from this website are operated by Scouting America or other organizations. Their privacy policies govern information you provide directly to those services. Please review those policies before submitting information.
Information we may collect
The information we receive depends on how you use the website. It may include:
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Information you provide: such as your name, email address, phone number, mailing address, and the contents of messages or forms you submit.
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Program and event information: if you register for an event or request help with a Scouting program, the relevant service may collect participant, emergency contact, accommodation, or other information needed to administer that program.
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Donation or payment information: donations, event fees, and other payments may be processed by a third-party provider. The Council generally receives transaction details needed to record and administer the payment. The payment provider’s privacy policy explains how it handles payment information.
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Technical information: when you visit the website, the website or its service providers may receive information such as your IP address, browser and device type, pages viewed, and the date and time of your visit. Cookies or similar technologies may be used to operate the site, remember preferences, or understand how the site is used.
Please do not send sensitive personal information through a general website contact form unless it is specifically requested and the form is intended for that information.
How we use information
We may use information to:
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Respond to questions and requests.
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Provide Council programs, services, events, and support.
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Process and document registrations, donations, and payments.
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Send program, event, safety, or administrative communications.
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Maintain and improve the website and help protect it from misuse.
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Meet legal, accounting, safety, and recordkeeping obligations.
We do not sell personal information for money. We may use service providers to perform tasks for us, such as hosting the website, managing registrations, processing payments, or providing communications and technical support.
Youth and family information
Scouting programs serve young people. When youth information is needed for registration, participation, safety, or program administration, it should be provided by a parent, guardian, or other person authorized to do so, using the applicable registration or program service.
The Council does not knowingly use this website to request personal information directly from children under 13 without appropriate parental involvement. If you believe a child has submitted personal information to the Council through this website, contact us using the information below so we can review the request.
Third-party services and links
This website links to services operated by other organizations, which may include Scouting America, event-registration providers, donation and payment services, social media, and other websites. When you follow a link or submit information through one of those services, that organization’s privacy policy and practices apply to the information it collects.
The Council does not control third-party websites or services. Review their privacy notices before using them. A link does not mean the Council endorses every privacy practice of that service.
Cookies and website analytics
The website and its providers may use cookies or similar technologies for basic site functions, security, and analytics. Your browser may let you block or delete cookies. Some website features may not work as intended if you do so.
The Council’s website may contain embedded content or tools provided by others. Those providers may collect information about your browser or interaction with the embedded feature under their own policies.
When we share information
We may disclose information:
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To Council employees, volunteers, and service providers who need it to perform their responsibilities.
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To Scouting America, event organizers, payment processors, or other organizations when needed to provide a requested program or service.
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When required by law, legal process, or a safety or security concern.
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With your direction or consent.
We ask service providers to handle information for the services they provide, subject to their agreements and applicable law.
How long we keep information
We keep information for as long as reasonably necessary for the purposes described in this policy, including program administration, safety, financial records, and legal obligations. Retention periods may vary depending on the type of information and the service involved.
Your choices and requests
You may contact us to ask about personal information you submitted directly to the Council, request a correction, or ask us to delete it where appropriate. We may need to retain certain information for program, safety, financial, or legal reasons. Information held by Scouting America or another service provider may need to be requested from that organization.
You can opt out of nonessential Council email communications by using the unsubscribe option where available or contacting us. Operational, safety, registration, or other necessary program messages may still be sent.
Security
We use reasonable administrative and technical safeguards appropriate to the information and services we manage. No website, email transmission, or storage system can be guaranteed completely secure.
Changes to this policy
We may update this policy as our website, services, or practices change. We will post the updated version here and revise the effective date above.
Contact us
For questions or privacy requests, contact:
South Georgia Council
3005 N. Ashley St.
P.O. Box 2103
Valdosta, GA 31602
Phone: (229) 242-2331
Email: sgcbsa@scouting.org
This policy applies to the South Georgia Council website. It does not replace Scouting America’s privacy policy or the privacy policies of third-party services.
